Assistant Secretary

Our client is currently recruiting for an Assistant Secretary. Based in Aberdeen, the role will be on a 6 month contract and is fully office based.

ROLE

The Position holder is responsible for performing a variety of office administrative duties. Successful Position holders are excellent communicators, work well in teams, and have good organizational skills. The position reports to the EUR Executive Assistant.

RESPONSIBILITIES

• Coordinating the setup of numerous internal and external meetings, including the ordering of food and drink, booking meeting rooms and sending invitations.
• Assist with taxi and hotel reservations for the continuous stream of visitors.
• Monitor the ordering, distribution and tracking of employee seniority awards.
• Managing email correspondence and telephone calls.
• Using bespoke business computer systems.
• Liaising with suppliers/customers.
• Assisting with general purchasing of goods.
• General administration tasks.
• Assist colleagues and managers whenever necessary.

REQUIREMENTS

• Previous experience not essential
• Would suit school leaver/someone looking for a first-time office job
• Proficiency in Microsoft Office is preferred