HR Coordinator/ Office Manager

Our client, who provides commercial consulting and specialist manpower services is currently recruiting for an HR Coordinator / Office Manager. Located in Aberdeen, the role is offered on a permanent (staff) basis and will be full office based.

ROLE

This dual role position combines the responsibilities of HR support and office management. You will be the go-to person for day-to-day HR operations, employee queries, and the general coordination of office activities. Your contribution will play a critical role in maintaining an organised, compliant, and engaging workplace environment across the company.

RESPONSIBILITIES

Human Resources Support

• Coordinate recruitment processes including job postings, screening, interview scheduling, and onboarding.
• Prepare employment contracts, offer letters, and manage employee lifecycle documentation.
• Maintain up to date and accurate employee records in line with data protection and GDPR regulations.
• Support performance reviews, probation tracking, and training compliance.
• Act as the first point of contact for HR related queries, ensuring timely and professional support to all staff.
• Help ensure policies and procedures remain legally compliant and up to date.
• Support with employee engagement initiatives and internal communications.

Office Management

• Oversee the smooth running of the office environment, ensuring supplies, equipment, and services are well maintained.
• Liaise with building/facility providers and external contractors as required.
• Manage office budgets, orders, and invoice processing in coordination with finance.
• Coordinate meeting logistics, company events, and travel arrangements.
• Implement and maintain health and safety policies and risk assessments.
• Provide administrative support to leadership as required.

REQUIREMENTS

• 2+ years' experience in a combined HR and/or office administration role.
• Good understanding of UK employment law and HR best practices.
• Excellent written and verbal communication skills.
• Strong organisational and multitasking abilities.
• High level of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office (Word, Excel, Outlook) and familiarity with HRIS systems is a plus.