Technical Author & Administrator

Our client, a world leader in laboratory testing, inspection and certification services is currently recruiting for a Technical Author & Administrator. Located in Aberdeen, the role is on a 12 month contract and offers a hybrid working arrangement.

ROLE

The main purpose of the Technical Author & Administrator role is to review technical reports and ensure the highest standards of deliverables in terms of contents, format and syntaxis/grammar are maintained for the Marine department. Additional duties include general department support and administrative tasks. The role will report to the Admin Manager.

RESPONSIBILITIES

• Monitor document control mailbox and deal with correspondence as efficiently as possible.
• Maintain Report Register.
• Format, proofread, process and issue of technical reports/proposals/ITT documents in accordance with company standards, ensuring consistency in quality and format.
• Create/modify and publish templates in accordance with corporate styles.
• Ensure that an open line of communication is maintained with the Marine department, giving an update on document control status as and when required.
• Maintain record of all documents processed and issued.
• Maintain records of all templates created and stored.
• Create/update CVs for staff and associate consultants and maintain records.
• Assist with general document processing/creation as required (e.g. redactions/producing organigrams etc.)
• Ensure whereabouts spreadsheet is kept updated with all staff movements.
• Keep timesheet system updated with new clients, projects, tasks, etc.
• Ensure Marine Personnel Movement Spreadsheet is kept up to date.
• Attend weekly Marine department meetings & provide feedback when required to the document control team.
• Ensure professional liaison with current and prospective Clients, all technical and administrative staff within the company.
• When required log new enquiries in the Company Enquiry System.
• When required create proposals for frame agreement clients, submit to Marine Manager/Principal for review.  Following review, issue to the client.
• When required assist with the preparation of FLEX PO requests.
• When required assist with the preparation of Work Instructions.

General Admin Support:

• Completion of other administrative tasks as directed by the Admin Manager and the Marine Manager.
• When required assist the Marine department, making flight, hotel and rail bookings as required.  Record all travel and all relevant travel correspondence, including maintaining the Travel Log and travel mailbox.
• When required assist the Marine department with taxi booking requirements and update taxi register. 
• When required assist with the necessary documentation required for staff and associate consultants attending vessels worldwide (e.g. assisting with travel and documentation /certificates / vaccinations).
• Completion of training modules as assigned by the Admin Manager and company.
• To take responsibility for your own actions to support the company in achieving its health & safety goals and environmental objectives.

REQUIREMENTS

• Degree or 5 Highers (or equivalent) – including Maths and English as a minimum.
• Recognised Technical Author qualifications preferred
• Proficient in the Microsoft Office packages
• Outstanding organisation skills and eye for detail & accuracy
• Excellent communication skills /collaboration skills
• Excellent in multi-tasking & prioritising
• Able to work under tight deadlines and focused on exceptional Customer service
• Previous experience in a document control department preferrable