Personnel and Logistics Coordinator

Our client is currently recruiting for a Personnel and Logistics Coordinator. Located in Inverurie, Aberdeenshire, the role is on a permanent (staff) basis and will be fully office based.

RESPONSIBILITIES

Reporting to the Operations Manager, responsibilities include but not limited to the following:

Personnel Coordination:

• Schedule and co-ordinate personnel for offshore and onshore projects.
• Maintain accurate records of certifications, training, and compliance requirements.
• Liaise with project responsible persons to ensure resourcing needs are met.
• Manage all training requirements as advised by the project responsible person.
• Deliver company inductions to new personnel.
• Sourcing and vetting of personnel, reporting in to the project responsible person.

Logistics Management:

• Organise travel arrangements, accommodation, and transport for personnel.
• Coordinate PPE requests and delivery.

Compliance & Documentation:

• Prepare and maintain documentation for personnel movements.
• Maintain and update offshore personnel documentation.
• Ensure compliance with company policies, client standards and regulations.
• Keep systems and data bases accurate and up to date.
• Responsible for timesheet allocation into BMS.
• Manage the onboarding of PAYE and LTD company personnel to include all documentation and rates.
• Assisting in formatting of CVs for bid submission / projects.

Communication & Support:

• Act as the main point of contact for personnel queries regarding travel and deployment.
• Collaborate with internal teams and external vendors.
• Provide on-call support for offshore operations.
• Provide general administrative support to the operations team.

REQUIREMENTS

Necessary

• Proven experience in personnel coordination and logistics (preferably in the offshore Oil & Gas sector).
• Proficiency in MS Office.

Qualifications

• Business administration qualification (desirable).

Skills

• Excellent communication and interpersonal abilities.
• Proven administrative and organisational skills.
• Confident multitasker with a professional approach and strong attention to detail.
• Proven administrative capability in a complex people orientated environment.

Desirable but not essential

• Experience of personnel recruitment.
• Qualification in HRM.
• Awareness of QHSE practices in operational settings.
• Working knowledge of SharePoint.