Senior HR Business Partner - Payroll

Our client, an international oil and gas operator, is recruiting for a Senior HR Business Partner – Payroll to join their team in Aberdeen on a core contract basis. The role is available for an immediate start and offers a hybrid working arrangement.

ROLE

Working within a highly regulated environment to ensure employees are paid in accordance with their employment contracts and deductions are made and paid over the relevant 3rd parties in line with regulatory timescales. 

RESPONSIBILITIES

• Deliver a full‐cycle employee payroll processing for multiple locations in the UK, including employee deductions in line with the different company policies, contractual terms and legislative compliance.
• Plan, control and organise all processes to enable all payroll tasks to be completed on time and accurately.
• Ensure the payroll payment cycle is maintained at all times and that employees are paid on time and accurately while maintaining a complete audit trail.
• Manage, control and validate the monthly reconciliation of salaries, income tax and NI deductions and remittance to HMRC.
• Manage monthly reporting for Branches: Financial, Pension Scheme & Computershare etc
• Liaise with UK affiliates HR teams on all aspects of payroll
• Work collaboratively and effectively with affiliates to implement the company’s compensation and benefits schemes from a payroll perspective.
• Co‐ordinate the completion of documentation throughout the year, managing relationships with 3rd party providers to ensure that correct payments, reports and returns are made to HMRC, occupational pension schemes, national insurance and other statutory bodies.
• Anticipation, resolution and updating of master data, payroll or tax issues.
• Respond to Audit requests as and when required, including annual payroll and pension audits
• Ensure all payments to leavers are processed correctly through PAYE. Where leavers need to be restored to the payroll system, ensure compliance with correct ‘Payment after Leaving’ Tax and National Insurance.
• Manage the UK PAYE payroll administration of all employees being expatriated and returning from expatriation. Ensure employees expatriated to TGI are taxed correctly for the remainder of the current tax year to ensure the correct income tax has been deducted at the end of the tax year.
• Actively seek efficiency savings across all areas of responsibility and as necessary share any proposals for process improvements with Payroll & Reward Leader
• Actively review and recommend process & efficiency savings for Payroll, Pensions Administration & Reporting
• Maintain subject matter knowledge in order to mentor and guide HR teams across affiliates on developing / changing areas of legislation related to payroll etc
• Superuser for UK Payroll System, control change requests are evaluated and considered in a wider context of payroll and HR interfaces.
• Reconciliation of the year end submission to HMRC for statutory deductions from pay for tax year plus preparation and submission of employee P60’s.
• Responsible for reconciliation of Payrolled Benefits, calculation of Employers Class 1A National Insurance and subsequent payment to HMRC.
• Pensions:
• Maintain the payroll system rules for pension plans in the UK (heritage and standard DC plans), including various accrual rates for employees/employers in those plans. Ensure deductions are made as per salary sacrifice in accordance with pension rules.
• Reconcile and provide monthly and annual DC Heritage and DC pension plan data files to Pension administration.
• Ensure AVCs are deducted in accordance with UK Scheme Rules
• Company Campaigns:
• Implement salary reviews and payment of merit bonus ensuring correct treatment of pay and bonus for pension purposes.
• For share schemes calculate and process the taxable share income through payrolls for statutory PAYE & NIC treatment including annual Capital Increase subscription discounts/free shares and Performance Shares at the end of the vesting period. Capture loans for P11D purposes.
• Partnering with reward to ensure compliance of Gender Pay Gap Reporting and provision of data for all statutory reporting obligation for both Internal & external providers.

REQUIREMENTS:

• Role has a high degree of autonomy and accountability within its specialist parameters.
• Job Holder must possess significant experience of Payroll matters coupled with an in‐depth understanding of PAYE & NIC legislation, Pension knowledge and procedures.
• A high degree numeracy and computer skills are essential to the role.
• Strong awareness of need for confidentiality at all times and well-developed ability to communicate with all levels of staff
• Critical for essential PAYE knowledge to be maintained at all times and ensure legislative changes are implemented.
• High level of problem solving
• Expertise and knowledge to design simplified procedures and implement more effective processes to deliver these changes.
• The job holder must possess an understanding of the business needs as well as working knowledge of all HR functional areas
• Excellent communications and interpersonal skills are also required.
• Competencies: leadership, business acumen, communication, HR expertise, ethical practice, global and cultural awareness, relationship management, listening and consultation, and critical evaluation