Project Coordinator

Our client, a leading engineering and technology-driven organisation is currently seeking a highly organised and proactive Project Coordinator to support their Aftermarket Project Management Team. The role is on a 12 month contract and will be based in Leicester.

ROLE

This role is critical in ensuring smooth project execution, effective communication, and operational efficiency across the team. The ideal candidate will be detail oriented, comfortable working in a fast-paced technical environment, and able to coordinate multiple priorities with professionalism and accuracy.

RESPONSIBILITIES:

Administrative & Team Support

• Provide daily administrative support to the Aftermarket Project Managers and wider engineering team.
• Prepare meeting agendas, take minutes, and track follow-up actions.
• Support internal and subcontractor cost booking.

Project Coordination

• Assist with maintaining project documentation, including schedules, trackers, bills of materials, change logs, and technical records.
• Support the creation, formatting, and distribution of project reports, status updates, and customer-facing documentation.
• Help track project milestones, deadlines, and deliverables, ensuring information is up to date.
• Coordinate project-related logistics, such as travel arrangements, site visits, and supplier/customer meetings.

Data Management & Reporting

• Maintain organised filing systems for project correspondence, technical drawings, contracts, and other documentation.
• Update databases, ERP systems, and project management tools with relevant project data.
• Produce dashboards, KPIs, and performance reports as requested by the Project Management Team.

Aftermarket-Specific Support

• Assist with processing aftermarket orders, quotations, and service requests.
• Liaise with internal departments—Engineering, Procurement, Finance, Logistics, and Service—to support aftermarket project activities.
• Track shipment schedules, parts availability, and service resource planning.
• Support warranty documentation handling, commissioning paperwork, and close-out packages.

Communication & Stakeholder Liaison

• Serve as a central point of contact for internal teams, suppliers, and customers for administrative and project-related queries.
• Facilitate clear communication of project updates and documentation between departments.
• Support customer communication by preparing polished documents, presentations, and follow-up summaries.

REQUIREMENTS:

Essential

• Proven experience in an administrative or coordination role, ideally within engineering, manufacturing, or technical environments.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams).
• Ability to work with technical documentation and structured processes.
• High attention to detail and commitment to accuracy.

Desirable

• Experience supporting project teams or working within a PMO environment.
• Familiarity with ERP or project management tools (e.g., SAP, Oracle, Dynamics, MS Project).
• Basic understanding of engineering terminology or product lifecycle processes.
• Experience with aftermarket, service operations, or spare parts coordination.

Personal Attributes

• Proactive, resourceful, and capable of anticipating team needs.
• Strong interpersonal skills with the ability to build relationships across departments.
• Comfortable working both independently and as part of a multidisciplinary technical team.
• Adaptable and calm under pressure, especially when handling shifting priorities.
• Professional, discreet, and committed to high standards of work.