Contracts and Procurement Administrator

Our client is looking for an experienced Contracts & Procurement Administrator to join their team on a 12-month PAYE contract (part-time applications also considered).

This is a great opportunity to work with a respected North Sea operator, supporting contract administration, procurement activities, supplier management and post-award contract compliance within a collaborative, values-driven environment.

Ideal for candidates with 5+ years Oil & Gas experience, strong commercial awareness and a proactive, organised approach

RESPONSIBILITIES:

Role and Responsibilities: 

• Drafting, Issue and Execution of Contract Variations and/or Contract Amendments in accordance with the AOC Limits of Authority (LOA) guidelines, as per the annual Contracting and Procurement work plan
• Negotiate Purchase/Service Order Terms and Conditions on behalf of the organisation, ensuring commercial and contractual risk is considered in all supporting contractual documentation and that the company is not exposed to any undue contractual risk.
• Ongoing Management of AOC Contract Database in Maximo, ensuring contracts variations/amendments are processed and executed in due time
• Provide support to AOC Senior Buyer as required in busy periods and/or holiday cover to create and issue Purchase Orders and any Purchase Order Amendments using Maximo and keep the AOC Technical Team(s) updated with ongoing status
• Build and maintain relationships with existing and new external Third-Party Contractors
• Support Post Award Contract Management Compliance in terms of supporting Contract Owners by scheduling Quarterly Performance Reviews (QPRs) with Third Party Contractors, facilitating post award kick off meetings and ongoing QPR meetings, and co-ordinating any non-conformance reports (NCRs) as appropriate. Record and issue Minutes of Meetings as required, & manage action trackers, expediting any action (s) until satisfactory close out.
• Creation of new master Contract records and maintenance of existing Contract database in Maximo
• Resolve Invoice Queries to aid timely 30 days payment, working with the organisation to resolve any disputes
• Complete the onboarding process of New Suppliers
• Full compliance with AOC Anti Bribery and Corruption (A.B.C.) Policy.
• Any additional Contract and Procurement Administration as required from time to time to fully support Senior Contract Specialist(s), Commercial Manager/AOC Leadership Team in accordance with ongoing business needs.

Strategic Priorities

• Support business needs in accordance with the annual Contract and Procurement work plan.

REQUIREMENTS:

• Good experience and understanding of LOGIC Industry Standard Model Terms and Conditions
• Preferably office-based experience in an SCM function
• Strong organisational, planning and negotiation skills.
• Self-sufficient, with the ability to work under own initiative but also as part of a team.
• Ability to prioritise and manage workload to meet business needs and working to tight deadlines.
• Results oriented and commercially aware.
• Good interpersonal and communication skills.
• Maximo ERP System experience preferred but training will be provided
• Always demonstrates professional behaviours, aligned with AOC Values, with functional departments, AOC Leadership Team and external Third-Party Contractors.