Contracts Coordinator

Cammach are currently recruiting for a Contracts Coordinator on behalf of our client based in Ellon, Aberdeenshire. The role will be on a permanent (staff) basis and offers a hybrid working arrangement.

ROLE:

The Contracts Coordinator provides administrative and coordination support across the lifecycle of client and subcontractor contracts. The role focuses on maintaining accurate contractual records, ensuring documentation compliance, coordinating contractual communications, and supporting operational teams after contract award.

RESPONSIBILITIES:

Contract Administration & Documentation

• Maintain contract registers for client contracts, variations and subcontracts
• Ensure executed contracts are correctly stored, version controlled and distributed
• Prepare contract packs for project teams at project mobilisation
• Track contract deliverables, notices and key contractual dates (renewals, expiries, milestones)
• Support preparation and issuing of contractual correspondence and formal notices
• Maintain clarification, deviation and variation logs
• Assist with compiling contractual documentation for audits

Post-Award Contract Support

• Support the handover from tender/commercial to operations
• Ensure operational teams understand contractual documentation and obligations
• Monitor and track contractual deliverables, obligations and reporting requirements
• Maintain records of client instructions and change orders
• Support close-out documentation at project completion
• Assist with contract extensions and amendments

Subcontractor & Supplier Coordination

• Prepare subcontract documentation using approved templates
• Issue subcontracts and track receipt of signed copies
• Maintain subcontractor compliance records (insurance, certifications, pre-qualification)
• Coordinate subcontractor onboarding documentation

Systems & Process Control

• Maintain document control within the Business Management System
• Ensure correct naming, filing and revision control standards are followed
• Support continuous improvement of contract templates and processes
• Produce periodic contract status reports for management

REQUIREMENTS:

Skills, Knowledge and Experience

• A degree in law or similar relevant qualification
• Experience in a contracts or commercial role, ideally within offshore, energy, or subsea environments
• Strong understanding of contract terms, risk management, and compliance
• Experience in working with the LOGIC suite of contracts
• Excellent attention to detail and stakeholder management skills
• A proactive, solutions-focused approach
• Understanding of confidentiality and data protection requirements.

Personal Attributes

• Proactive and solutions-focused
• Highly organised and reliable
• Approachable and professional
• Able to work independently as well as part of a team
• Strong attention to detail and accuracy