Technical Operations Assistant

Cammach are currently recruiting a Technical Operations Assistant on behalf of our client based in Aberdeen - South. The role will be on a permanent (staff) basis and will be fully office based.

ROLE

• The Technical Operations Coordinator is responsible for coordinating and supporting the planning, execution, and delivery of technical and operational activities across projects.
• The role acts as a central link between Engineering, Operations, Workshop, and offshore teams, ensuring documentation, systems, and communications are accurate, controlled, and aligned with project and operational requirements.
• This position plays a key role in enabling safe, efficient, and compliant execution of work scopes by proactively managing information flow, technical documentation, operational readiness, and cross department coordination.

RESPONSIBILITIES

Technical & Project Coordination

• Coordinate project kick-off activities, including agendas, action tracking, and follow-up
• Coordinate preparation, review, and revision control of technical documentation such as drawings, rig surveys, equipment lists, load-out information, and job packs
• Perform initial technical checks of drawings and documentation prior to engineering or managerial review
• Gather, consolidate, and validate technical and operational inputs from Engineering, Operations, Workshop, and customers
• Support Technical Support Coordinator and Technology Manager with SolidWorks, CAD, and Pipe Flow activities as required
• Attend customer meetings, HAZOPs, and HAZIDs to capture actions and support technical alignment
• Proactively identify and recommend process, system, and operational improvements across the Product Line

Documentation & Systems Management

• Maintain accurate, up-to-date project documentation within SharePoint and QMS systems
• Coordinate preparation, control, and issuing of Design of Service documents and job packs
• Maintain and update equipment certification and compliance records
• Ensure project trackers, daily updates, and QMS documentation are completed, controlled, and auditable

Operations & Logistics Support

• Coordinate operational and workshop documentation for pre-job and post-job execution
• Support Operations with planning, logistics coordination, and departmental administration
• Raise and track purchase orders in accordance with company procedures
• Prepare and coordinate load-out manifests and logistics documentation
• Attend operations meetings, record actions, and drive timely close-out
• Coordinate offshore/onshore rig surveys when required
• Participate in the on-call rota as required

Communication & Stakeholder Coordination

• Act as a key point of contact for routine technical and operational queries
• Coordinate communication between Operations, Engineering, Workshop, and offshore personnel
• Track actions, risks, and deliverables to ensure timely resolution and execution
• Support clear and consistent communication with customers and internal stakeholders

REQUIREMENTS

Qualifications/Experience

• Experience in a technical or operational coordination role within the oil and gas industry is essential
• Experience with SolidWorks and CAD systems is advantageous
• Experience with Pipe Flow software is advantageous
• Strong IT skills, including MS Word, Excel, Outlook, and document management systems
• Full driving licence is essential

Personal Skills:

• Strong coordination and organisational skills with the ability to manage multiple priorities
• Ability to work autonomously while maintaining high standards of reporting and accountability
• Strong analytical and problem-solving capability
• Ability to understand and communicate complex technical information clearly
• Excellent interpersonal skills with the ability to build effective working relationships
• Clear written and verbal communication skills, including presenting information to groups
• Proactive mindset with a focus on continuous improvement and operational excellence