Business Support Administrator

Cammach is currently seeking an experienced Business Support Administrator to join our client's Aberdeen-based team on a 6–12 month contract. This role offers a hybrid working arrangement.

ROLE

Ensure that administrative tasks associated with day-to-day business requirements and delivery of jobs to clients are completed in a consistent and timely manner, to maximise the efficient use of professional engineering resources.

RESPONSIBILITIES

Accountability, Roles and Responsibilities

• The post holder will report to the office Manager for the execution of work, supported by the Human Resources Manager
• Performing their day-to-day duties to the best of their ability and in compliance with HSEQ processes and procedures
• Other delegated responsibilities as instructed under the guidance and direction of line manager

Duties

• Cross functional business support in the execution of administrative tasks in a fast paced and dynamic multi-tasking environment.  Specific duties will include but not be limited to:
• Business support
• General reception duties: answering and redirecting calls, meet and greet clients / visitors
• Raise and issue as appropriate any purchase/work order relating to expediting of project delivery or business requirements, e.g., for purchase of contractor and subcontractor services, purchase of engineering software or equipment etc…
• Arrange business travel, accommodation, meeting and event requirements
• Format business documentation
• Support business time writing, i.e. training, input and completion checks
• Timely preparation of invoices as per agreed milestones for subsequent checking and approval
• Support facility management, e.g. arrangement of annual PAT testing, office maintenance
• Procurement of business supplies in compliance with quality systems

Human Resources

• Support to the recruitment process
• Support onboarding process
• Collate project timesheets, expenses and all other supporting documentation required for invoicing milestones
• Prepare contractor employment documentation
• Maintain training / offshore certification records
• Arrange training courses, certification refreshers
• Maintain business trackers, e.g. contractor, computing equipment, access fobs
• Support business development activity as appropriate under the direction of line management
• Work will normally be performed at the offices but there may be requirements to occasionally work in client offices and/or offshore installations under suitable guidance
• Any other reasonable duty as instructed by the management team

REQUIREMENTS

• Previous experience in an industry relevant technical engineering environment
• Highly organised with good written and verbal communication skills
• Strong IT skills and use of Microsoft Office
• Attention to detail and a high degree of accuracy
• Ability to self-direct and be an efficient and effective team member