Finance Assistant

Cammach are currently recruiting a Finance Assistant on behalf of our Aberdeen-based client. This opportunity is available on either a contract or permanent basis, depending on the successful candidate's preference.

ROLE

Ensure the efficient running of the finance function. Weekly and monthly efficient payrolls and accounts service to the Business.

RESPONSIBILITIES

Contractor

• Setting up new Clients and Suppliers
• Creating any new client Job Numbers for the recruitment team
• Liaising with Recruitment and Contracts teams
• Accurate Input of timesheets and PSC Invoices on a weekly and monthly basis
• Actioning of Contractor Changes/Leavers Log
• Reporting weekly the missing timesheets to the recruitment teams, including highlighting any sickness absence or ongoing issues
• Carrying out weekly payroll check to ensure input time is accurate
• Along with Contractor Management team, advising Contractors regarding holiday balances
• Dealing with Payroll related queries with the assistance of the group payroll team
• Liaison with Operations Team for information regarding contractors.

Client

• Raising sales invoices in Evox, collate with relevant back-up and submit to client
• Raising any manual invoices as required by client including permanent placement fees
• Raising credits as and when required, where applicable investigating Root Cause of Credit.
• Keep client invoice contacts up to date to ensure invoices reach the right department and payment within expected timescale can be achieved
• Dealing with accounts related queries and resolving issues
• Credit Control – weekly chasing aged debt

General Finance/Payroll

• Submission of HMRC Intermediary Report Quarterly
• Raising PO’s via Evox system seeking approval form appropriate manager
• Ensuring all PO’s and related Purchase Invoices are raised within the month to allow for an accurate month end
• Processing Supplier Invoices
• Reporting of any unusual costs to Manager as necessary

General

• Keeping processes up-to-date and developing ways of working in the department
• Be fully conversant with current HMRC payroll legislation
• Ensure excellent customer service at all times representing the company at a professional level
• Complete any other business-critical duties as requested and agreed.