Administration Assistant

Cammach is currently recruiting for an Administration Assistant on behalf of our client based in Montrose. This is a 12-month contract opportunity, which will be fully office-based.

ROLE

As AM Administrator you will have the opportunity to learn about our Repair, Training and Administration teams. You will be at the front end of the office, welcoming visitors and providing Administration and facility support.

RESPONSIBILITIES:

Reception duties               

• Greet visitors and provide information and health and safety induction
• Transfer calls as necessary or take and ensure messages are passed to the appropriate staff in time           
• Arrange gate/door access and/or visitor badges
• Receiving, sorting, distributing and dispatching daily mails/packages  

Assist and coordinate external and internal events/conference 

• Manage meeting room availability
• Arrange and prepare the meeting room/venue and relevant documents, as required  
• Arrange catering/food, as required

Arrange transport for visitors and employees, as required

Maintain and oversee facility requirements

• Manage and maintain office inventory (e.g. stationaries, office supplies)
• Check and maintain various Facility/Plant maintenance records and documents
• Oversee and coordinate with office services (cleaners), security and maintenance service providers

Communicate messages and information to the Aftermarket Team

• Filing/Printing/Faxing, as required

Facility Support related tasks

• Purchase Requisition
  • Process Purchase Requisitions 
  • Receive Purchase Orders
• Documentations
  • Ensure relevant documents are stored in the DMS
  • Upload & maintain revisions in the DMS
• Reports/reporting
• Miscellaneous

Back-up support with holiday cover for the Administration Team 

Carry-out any other relevant duties as assigned 

REQUIREMENTS:

• Previous experience in an Administrative and Reception role preferred but not essential as training will be provided.
• Qualifications in relevant subjects
• PC & MS experience required